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Office 365 (Microsoft 365): Office 365 is a suite of productivity tools offered by Microsoft that includes email services through Outlook and Exchange Online. Here are some key points to consider for email administration in Office 365:

  1. User Management: You can create and manage user accounts for email, control access permissions, and assign licenses for various Office 365 services.
  2. Email Setup: Configure domain settings, set up MX records, and verify domain ownership to enable email services.
  3. Mailbox Management: Create and manage user mailboxes, shared mailboxes, and distribution groups. Configure mailbox features such as retention policies and storage limits.
  4. Security and Compliance: Implement security measures like multi-factor authentication (MFA) and email encryption. Set up compliance rules for data retention and protection.
  5. Migration: Plan and execute email migration from on-premises servers or other email platforms to Exchange Online.
  6. SPAM and Malware Protection: Configure anti-spam and anti-malware settings to ensure the security of incoming and outgoing emails.
  7. Outlook Configuration: Assist users in configuring their Outlook clients for seamless email access.

Google Workspace (formerly G Suite): Google Workspace offers a set of cloud-based productivity and collaboration tools, including Gmail for email services. Here’s an overview of email administration in Google Workspace:

  1. User Management: Create and manage user accounts, assign licenses, and set access controls for various Google Workspace services.
  2. Domain Verification and Setup: Verify domain ownership and set up DNS records to enable email services through Gmail.
  3. Mailbox Management: Manage user mailboxes, groups, and aliases. Control storage settings and email retention policies.
  4. Security and Privacy: Configure security settings such as two-step verification (2SV), email encryption, and advanced phishing protection.
  5. Migration: Plan and execute email migration from other email providers to Gmail.
  6. SPAM and Malware Protection: Utilize Google’s built-in security features to protect against spam, phishing, and malware.
  7. Gmail Configuration: Guide users on setting up Gmail on various devices and email clients.

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