Email Security & Threat Protection in San Ramon, CA
Protect your business email from spam, phishing, malicious messages, data loss and other email-related security risks.
Blackhawk MSP provides business email security and threat protection in San Ramon and the Tri-Valley. We can combine advanced spam and threat protection, email backup and archiving, and encrypted email solutions to create multiple layers of protection around one of your company's most important communication systems.
Our email security solutions can include Proofpoint for email threat and spam protection, Dropsuite for email backup and archiving, and Paubox for encrypted email requirements.
Email Is One of the Biggest Doors Into Your Business
Employees use email every day to communicate with customers, vendors, coworkers and management. That also makes email an attractive way for attackers to target your organization.
A convincing message can look like it came from a customer, Microsoft, a bank, a delivery company, an employee or even the company owner.
The goal may be to steal a password, deliver malware, redirect a payment, convince an employee to open a malicious attachment or trick someone into disclosing sensitive information.
Email security should not depend entirely on an employee recognizing every malicious message.
Complete Business Email Protection
Spam & Threat Protection
Help stop unwanted and potentially malicious email before dangerous messages reach employee inboxes.
Phishing Protection
Add another layer of protection against fraudulent email designed to steal passwords, financial information or other sensitive data.
Email Backup
Maintain separate backups of important cloud email and related business information for recovery when data is deleted or lost.
Email Archiving
Preserve email communications for retention, search, business continuity and applicable organizational requirements.
Email Encryption
Encrypted email solutions can help organizations securely communicate sensitive information when ordinary email is not appropriate.
Microsoft 365 Email Security
Add security, backup and account protections around Microsoft 365 and Exchange Online environments.
Protection, Backup and Encryption Solve Different Problems
A strong business email strategy shouldn't treat spam filtering, backup and encryption as though they are the same thing.
| Security Layer | Primary Purpose | Blackhawk MSP Solution |
|---|---|---|
| Email Threat Protection | Help detect and block spam, phishing and potentially malicious messages before they reach employees. | Proofpoint |
| Email Backup | Maintain recoverable copies of email and supported cloud information if information is deleted or otherwise needs to be recovered. | Dropsuite |
| Email Archiving | Preserve and search historical email according to business retention requirements. | Dropsuite |
| Email Encryption | Provide secure methods of transmitting sensitive information through email when encryption is required. | Paubox |
Proofpoint Email Threat & Spam Protection
Blackhawk MSP can provide Proofpoint email protection for businesses that need stronger protection against unwanted and potentially dangerous email.
Email filtering can provide an additional security layer between the internet and your users' inboxes, helping identify spam, phishing and other suspicious messages.
The objective is not simply to reduce annoying junk mail. It is to reduce the number of potentially dangerous messages employees must evaluate themselves.
Dropsuite Email Backup & Archiving
Email security isn't complete just because malicious messages are being filtered.
Your organization also needs to think about what happens when important email is accidentally deleted, a mailbox is removed, information needs to be recovered or historical communications need to be located.
Blackhawk MSP offers Dropsuite email backup and archiving solutions to provide an additional layer of protection for business email and supported cloud information.
Microsoft 365 Is Not the Same Thing as an Independent Backup
Microsoft 365 provides platform availability and built-in data retention capabilities, but businesses may still want a separate backup system for independent recovery and longer-term protection.
A dedicated backup solution can provide another recovery option when email or supported cloud information is deleted or needs to be restored.
Blackhawk MSP can help businesses evaluate whether independent Microsoft 365 backup and email archiving make sense for their retention and recovery requirements.
Paubox Encrypted Email
Some businesses regularly communicate information that should not be sent through ordinary unprotected email.
Blackhawk MSP can offer Paubox encrypted email solutions for organizations that require secure email communication and additional protection for sensitive information.
This can be especially relevant for organizations handling sensitive customer, patient, financial or other protected information.
The appropriate encryption and compliance configuration depends on your organization's specific requirements and environment.
Common Email Threats Facing Businesses
| Email Threat | What Happens | Protection Strategy |
|---|---|---|
| Spam | Employees receive large volumes of unwanted email that wastes time and can conceal more dangerous messages. | Advanced email filtering helps reduce unwanted mail. |
| Phishing | Fraudulent messages attempt to trick employees into providing credentials or sensitive information. | Email security, MFA and user awareness provide multiple layers of protection. |
| Malicious Attachments | Email attachments may attempt to deliver malware or other unwanted software. | Email threat protection and endpoint security provide complementary security layers. |
| Credential Theft | Fake login pages may attempt to steal Microsoft 365 or other account credentials. | Email security combined with MFA helps reduce account risk. |
| Business Email Impersonation | Messages may impersonate executives, vendors or coworkers to convince employees to send money or information. | Email protection plus verification procedures can help reduce risk. |
| Accidental Email Deletion | Important email or mailbox information is accidentally removed. | Independent email backup can provide additional recovery options. |
“Can You Send This Payment Today?”
Some of the most dangerous email attacks don't contain obvious malware. They simply try to convince an employee to do something.
An attacker may impersonate an executive, customer or vendor and ask an employee to change banking information, purchase gift cards, send sensitive documents or make an urgent payment.
Because these attacks exploit trust rather than just technology, businesses should combine technical email security with good internal verification procedures.
Employees should independently verify unusual financial requests or changes to payment instructions using a trusted communication method.
Email Security Should Be Part of Your Cybersecurity Strategy
Email protection works best when combined with additional cybersecurity layers.
🔐 Multi-Factor Authentication
MFA provides another authentication layer if an employee password is stolen.
🛡️ Endpoint Security
Endpoint protection helps protect computers if a malicious file or other threat reaches a device.
🌑 Dark Web Monitoring
Credential monitoring can provide visibility when business-related credentials appear in known compromised-data sources.
🔄 Patch Management
Keeping supported systems updated helps reduce exposure to known software vulnerabilities.
💾 Backup
Independent backup provides another recovery layer for important business information.
👁️ Security Monitoring
Monitoring adds visibility into the technology and security systems supporting the business.
Email Security for Healthcare & Other Sensitive Environments
Organizations handling sensitive or regulated information may have additional requirements involving email security, encryption, retention and access controls.
Blackhawk MSP can help businesses evaluate technical email-security solutions for environments where requirements such as HIPAA may apply.
Solutions may include email threat protection, encrypted email, multi-factor authentication, backup, archiving and other appropriate security controls.
Specific compliance requirements depend on the organization, the information being handled and how technology is configured.
Our Business Email Security Approach
Review
Review your current email platform, security, backup, retention and encryption requirements.
Protect
Add appropriate spam, phishing and email threat protection.
Preserve
Implement appropriate email backup and archiving based on your business requirements.
Secure
Add encryption and other security layers where sensitive communications require additional protection.
Email Security Services in San Ramon & the Tri-Valley
Blackhawk MSP provides business email security and email threat protection from San Ramon, California, serving organizations throughout the Tri-Valley and surrounding East Bay.
We can provide email security as part of a larger managed IT and cybersecurity solution or help businesses strengthen specific areas such as spam protection, backup, archiving and encryption.
Email Security & Threat Protection FAQs
What email security does Blackhawk MSP provide?
Blackhawk MSP can provide multiple email security and protection services including spam and threat filtering, email backup, email archiving and encrypted email solutions.
Does Blackhawk MSP offer Proofpoint?
Yes. Blackhawk MSP can provide Proofpoint solutions for business email threat and spam protection.
Do you provide Microsoft 365 email backup?
Blackhawk MSP offers Dropsuite solutions for email backup and archiving, including supported Microsoft 365 environments.
What is the difference between email backup and archiving?
Backup is primarily focused on protecting information so it can be recovered, while archiving is focused on preserving historical communications for retention and search. Businesses may need one or both depending on their requirements.
Do you provide encrypted email?
Yes. Blackhawk MSP can offer Paubox encrypted email solutions for organizations that require additional protection when communicating sensitive information.
Can you help protect against phishing?
Yes. Email threat protection can help identify and filter suspicious messages. Phishing protection is strongest when combined with MFA, endpoint security and employee security awareness.
Can you help healthcare businesses with secure email?
Blackhawk MSP can provide email-security technologies appropriate for healthcare environments, including encrypted email options, email threat protection, backup and archiving. Specific HIPAA requirements should be evaluated for each organization.
Does Blackhawk MSP provide email security in San Ramon?
Yes. Blackhawk MSP provides business email security and IT services in San Ramon and surrounding Tri-Valley communities.
How Well Is Your Business Email Protected?
If your business relies on email every day, spam filtering alone may not address all of your security, backup, retention and encryption requirements.
Blackhawk MSP can review your current email environment and discuss Proofpoint threat protection, Dropsuite backup and archiving, Paubox encrypted email and other appropriate cybersecurity layers.
Call 925-218-4000 or request an email security review below.
Protect the Email Your Business Depends On
Combine email threat protection, phishing defense, backup, archiving and encryption to build stronger protection around business communications and critical information.
